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OneNote

Build a powerful digital knowledge base — structured notebooks for meeting notes, project documentation and team knowledge that everyone can access.

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About OneNote

Microsoft OneNote is M365's digital notebook — a flexible, free-form space for structured notes, meeting records, handbooks and team knowledge. Notebooks can be personal, shared with a team or embedded inside SharePoint and Teams, with pages organised into sections, tagged, searched and co-authored in real time.

It's best used for meeting notes, project documentation, SOPs, onboarding handbooks, personal journals and any living document that needs to be edited regularly. L&D, project teams, executive assistants, consultants and anyone running recurring meetings benefit most. OneNote solves the problem of knowledge being trapped in one person's inbox or local files — replacing it with a shared, searchable, permissioned knowledge base that grows with the team instead of walking out when someone leaves.

Training Session

A focused session designed to build real-world skills fast.

OneNote
  • What OneNote is and how it fits in Microsoft 365
  • Navigating the interface — notebooks, sections, pages and subpages
  • Creating and managing notebooks — in OneDrive and SharePoint
  • Organising with sections, section groups and colour coding
  • Creating and managing pages and subpages
  • Free-form note-taking — typing, note containers and outlines
  • Formatting notes — styles, fonts, highlights and tables
  • Inserting images, screen clippings and the OneNote Web Clipper
  • Attaching and embedding files and printouts
  • Embedding live Excel spreadsheets in a page
  • Using tags — built-in and custom, To Do checklists and Tag Summary
  • Searching across notebooks — text, images and tagged items
  • Linking between pages for a team wiki structure
  • Page templates — using and creating custom templates
  • Sharing notebooks and collaborating in real time
  • Inserting Outlook meeting details into a page
  • OneNote in Teams — adding a notebook as a channel tab
  • Page version history and the Notebook Recycle Bin
  • Exporting pages and sections as PDF or Word

Ready to train your teams on OneNote?

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