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SharePoint Document Libraries
Replace shared drives with structured, searchable document libraries — with metadata, versioning, permissions and co-authoring built in.
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Replace shared drives with structured, searchable document libraries — with metadata, versioning, permissions and co-authoring built in.
Book This Session →SharePoint Document Libraries are M365's structured home for team and project files — far more capable than shared drives, with metadata, versioning, permissions, co-authoring, content approvals and automated retention. Every Microsoft 365 Group and Teams channel is backed by a SharePoint library behind the scenes.
It's best used for any set of team files that needs structure — project deliverables, contracts, policies, client files, engineering documents — especially when versioning, access control or regulatory retention matters. Operations, legal, HR, engineering, finance and project teams benefit most. SharePoint solves the classic shared-drive problem — "v7_FINAL_really_final.docx", orphan files, and permissions no one remembers setting — with a governable, searchable library that scales from small teams to the whole organisation.
A focused session designed to build real-world skills fast.
What a document library actually is and how SharePoint, OneDrive and Teams file storage relate behind the scenes. We create a document library from scratch so everyone understands where team files should live and why.
The daily essentials of uploading, creating, moving, copying and deleting files, plus when to open and edit a document in the browser versus the desktop app. We also cover the safety net of restoring deleted files from the Recycle Bin.
Organising with metadata columns instead of ever-deeper folder trees, and understanding how content types and document templates keep files consistent. We then build and save custom views that sort, filter and group the library for different ways of working.
Working on the same document without treading on each other — real-time co-authoring for everyday collaboration, and check out / check in when you need to prevent conflicting edits. Version history ties it together, with viewing, restoring and deleting versions on demand.
Sharing files responsibly with internal links, guest access, expiry dates and the right permissions — then managing and revoking that access when circumstances change. We finish by setting alerts to be notified when documents change and searching effectively within a library and across the site.